Corporate changes
Change directors, shareholders, the company name, share capital or the registered address, with resolutions, filings and registers handled in one order.
- Price
- from Quote
- Billed
- per change
- Timing
- 2–10 days
Companies change: a partner joins, a director steps down, the brand is renamed. Each change has to be approved in the right way, filed with the registry within its deadline and recorded in the company's own registers.
We draft the resolutions, collect signatures in the portal, file with the registry and update your records. Each change starts at Quote.
Before any change that adds a new person, we complete KYC on them. The registry and your bank will expect it too.
What’s included
- Board and shareholder resolutions drafted for your constitution
- Share transfer forms and stamp duty handling where required
- Registry filings made within the statutory deadline
- Updated registers of directors, members and controllers
- New share certificates or certificate of change of name where issued
Who it is for
- Founders adding or removing a director or shareholder
- Companies transferring shares after an investment or a sale
- Businesses renaming the company to match a new brand
- Companies increasing share capital or changing share classes
- Owners updating the registered address or company secretary
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How it works
- Step 1Check We confirm what your constitution and the registry require for the change, and any deadline.
- Step 2KYC Any new director, shareholder or controller completes identity checks in the portal.
- Step 3Sign Resolutions and forms are signed electronically where the registry accepts it.
- Step 4File and update We file with the registry, update the registers and upload the new documents.
Available for
All listed jurisdictions.
Filing deadlines are short
Most registries give only a couple of weeks to report a change. In Hong Kong, the appointment or cessation of a director or company secretary is reported on Form ND2A within 15 days. In the UK, changes to directors, secretaries and people with significant control must be reported to Companies House within 14 days, and new shares allotted within one month.
Late filing can bring fines on the company and its officers. It also leaves the public record out of step with reality, which causes problems when a bank or counterparty checks the register.
- Hong Kong: director or secretary appointment or cessation within 15 days
- UK: director, secretary or PSC changes within 14 days
- UK: allotment of new shares within one month
What each common change involves
Appointing or removing a director usually needs a board or shareholder resolution, the new director's consent, a registry filing and an update to the register of directors. If the director is a controller, the beneficial ownership records change too.
Transferring shares needs a transfer instrument signed by both sides, board approval where the articles require it, updated registers and new share certificates. A transfer of shares in a Hong Kong company is chargeable to Hong Kong stamp duty: 0.1% of the consideration or value on each of the bought and sold notes, plus a fixed duty of HK$5 on the instrument of transfer (IRD, as of September 2026). The documents are stamped with the IRD Stamp Office before the transfer is registered.
Changing the company name generally needs a special resolution of shareholders, a name check at the registry and a filing. The registry then issues a certificate of change of name. Remember to update your bank, contracts, website and licences afterwards.
Beneficial ownership records change too
Most jurisdictions now keep a register of the people who ultimately own or control a company. Hong Kong calls it the significant controllers register, the UK the register of people with significant control, and offshore jurisdictions hold the information with the registered agent or a central authority.
When shares move or control changes, these records must be updated within the local deadline. We update them as part of the same order, so the change is complete and consistent everywhere.
Tell your bank
Banks treat a change of director or owner as a new KYC event. Many require notice before or shortly after the change and will ask for the updated registers and the new person's documents.
We give you a pack with the filed forms and updated registers so you can send it straight to the bank. Doing this promptly avoids account restrictions.
Corporate changes, FAQ
Related services
Get corporate changes set up
Tell us about your company and we send a fixed, itemised price within 1 business day. No company yet? Form one first, then order this service in your client portal.
Sources
- Documents relating to directors and company secretary (FAQ), Companies Registry, Hong Kong (accessed Sep 2026)
- Running a limited company: company changes you must report, GOV.UK (accessed Sep 2026)
- Significant Controllers Register: overview, Companies Registry, Hong Kong (accessed Sep 2026)
- Stamp Duty, Inland Revenue Department, Hong Kong (Stamp Office) (accessed Sep 2026)
- Press release: reduction of Stamp Duty on Stock Transfers to 0.1 per cent, Inland Revenue Department, Hong Kong (accessed Sep 2026)
- Stamp duty rates, GovHK (accessed Sep 2026)
- Tax when you buy shares: Stamp Duty and SDRT, GOV.UK (accessed Sep 2026)
General information, not legal or tax advice. Your specialist confirms current rules and fees in your quote.