Labuan (Malaysia) company help: answers by topic

Usually yes. The Labuan trust company that files your company runs its own checks and normally asks for passport and address copies certified by a lawyer, notary or accountant. Malaysia is not a party to the Apostille Convention, so where documents from abroad must be legalised, we tell you which route the trust company accepts before you start.

Certification and apostille

Source: Status table: Apostille Convention, Hague Conference on Private International Law (HCCH)

A name approved by Labuan FSA is reserved for three months. That is normally enough to finish KYC and the trust company's review. If the trust company needs more documents, we keep an eye on the date so the name does not lapse.

Source: Incorporation and registration procedures: Labuan companies, Labuan Financial Services Authority (Labuan FSA)

Three things add cost: every Labuan company must be formed and run through a licensed Labuan trust company, trading companies need audited accounts for their tax return, and the low tax rate depends on staff and spending in Labuan. The package price covers the first; audit and substance are quoted separately once we know your activity.

See every package and price

Source: Labuan Business Activity Tax (Requirements for Labuan Business Activity) Regulations 2021, Attorney General's Chambers of Malaysia, via Labuan FSA

Late payment brings a penalty, and a company that stays unpaid can be struck off the register. Labuan FSA revised its fee structure from 1 January 2026, so check the current amount on your renewal invoice. We invoice ahead of your anniversary and pay the fee through the trust company.

Company renewal

Source: Revised fees schedule, Labuan Financial Services Authority (Labuan FSA)

No. It can apply to banks in Labuan, elsewhere in Malaysia where their rules allow, or abroad, and to licensed payment institutions. The best choice depends on where your customers pay from and in which currency. We introduce suitable options and prepare the application; the bank decides.

Business account support

The certificate and constitution, the ownership chart down to each individual owner, a short business plan, and proof of your Labuan substance, such as a staff contract or office agreement. Contracts or letters of intent with your main counterparties help. A clear link between the company, its Labuan presence and its money flows is what banks look for.

Business account support

It risks losing the 3% or 0% Labuan rate for that year and being taxed at a higher rate, and Labuan FSA may take action (confirm with your specialist). Check staff numbers and Labuan spending a few months before year-end, while there is still time to fix a gap. We review the figures with you each year before the tax return.

Accounting and audit

Source: Labuan companies: frequently asked questions, Labuan Financial Services Authority (Labuan FSA)

The company, within 30 days, and then Labuan FSA, within 30 days of the company recording it. These rules come from the Labuan Companies (Amendment) Act 2025. Tell us as soon as a transfer or new investor is agreed, and we update the register through the trust company.

Corporate changes

Source: Labuan Companies (Amendment) Act 2025 (Act A1756), Parliament of Malaysia, via Labuan FSA

The board passes a resolution, the new director passes KYC with us and the trust company, and the change is lodged with Labuan FSA within the period set by the Labuan Companies Act (confirm the deadline with your specialist). Keep one director in office at all times. We prepare the documents and coordinate the filing.

Corporate changes

Source: Labuan Companies Act 1990 (Act 441), updated version, Labuan Financial Services Authority (Labuan FSA)

A company with no assets, debts or activity can usually apply to Labuan FSA to be struck off through its trust company. A company with assets or creditors needs a voluntary winding-up with a liquidator. Either way, file any outstanding tax return and settle the annual fee first (confirm the steps with your specialist).

Company closure

Source: Labuan Companies Act 1990 (Act 441), updated version, Labuan Financial Services Authority (Labuan FSA)